Innovation Decline the invitation to a workshop unless it is relevant to your job function. Abandon personal obsessions. Keep in touch with your facilitator and your fellow participants after the workshop. 19. With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Use I statements to take ownership of your ideas and perceptions. 56. 0000075234 00000 n Do not waste everyones time by repeating what others have said. Keep an open mind. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. 2. Align them with yours. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Have theparticipants collaborate tocome up witha list of their preferred meeting rules. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Return on time after breaks. 62. 0000001976 00000 n Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Ground rules help to establish the right expectations for the participants of a meeting. Use no more than 10 ground rules. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. After this agreement, the group can stop arguing and move on. Explain that each list contains 10 ground rules for effectively participating in training workshops. Draw others out by asking questions. Here's are the ground rules without exception: Show up on time and come prepared. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Share meeting reports with meeting participants. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. 40. Whatever happens during the workshop stays in the room. 13. Announce a 3-minute time limit. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. Treat all meeting participants with the same respect you would want from them. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 58. Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous Refer to these notes during and after the workshop. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Encourage others to participate. Seeour plans and pricing to learn about all options. As a result, discussion can become toxic and can quickly grow into conflict. Decisions Making Understand other peoples perspectives. 0000046636 00000 n ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS Decide how you will wrap up the workshop. 0000001318 00000 n But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. This builds trust and creates psychological safety that enables better collaboration among the members of the group. Stay open to new ways of doing things, and listen for the future to emerge. (These are in no particular order. Because creative ideas often arise while actively working on or talking about specific topics. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Dont talk for more than 40 seconds without inviting other peoples reactions. 47. Maintain confidentiality. Go with the flow. at any time to indicate that it is time to move on to the next topic. There are always a mix of extrovert and introverted people in a meeting. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Unlimited meetings with up to 25participants in each. 0000008050 00000 n "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Meeting How Tos "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream Select those that are appropriate to your group's needs. Display the ground rules so that they're visible to everyone. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. We can help. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 1. Attend the workshop with positive expectations. endobj The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. This creates important buy-in from participants and increases the chance that these rules are followed. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. The Chatham House Rule is an alternative to the Vegas rule. Give a single list to each participant. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. cUI During discussions, value other participants' contributions. 57. Many teams that have ground rules dont regularly use them. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Be prepared to contribute to achieving the meeting goals. Blue sky thinking is brainstorming without limits. What are some of your ground rules? Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. The more tangible ideas are, the easier it is to discuss them. 25. This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Nothing comes from doing nothing! A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). After this agreement, the group can stop arguing and move on. Avoid Yes, but conversations. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. 0000001553 00000 n 0000005905 00000 n The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. Be direct and honest. Once stated, anyone in the meeting can say "ELMO!" 42. Here we would recommend, doing it as early as possible. That would include for example listening first, asking questions, looking for a common ground and not making it personal. 0000006440 00000 n 0000005673 00000 n These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. W.A.I.T stands for "Why am I talking?". E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Ask the teams to take turns to identify its top two ground rules. The Best Conflict Resolution Books in 2023. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Attend the workshop with positive expectations. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. We can help. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Sorted by their most common use case. You can respect another persons point of view without agreeing with them. 17. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. 0000008029 00000 n The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Behavioral ground rules are more useful. 0000004294 00000 n The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). 4. 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Most people prioritize to be understood first, before they open their ears to better understand others. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. 0000041686 00000 n The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Return on time after breaks. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Note pending issues and schedule follow up meetings as needed. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Do your part for staying on schedule. 46. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. A calm environment encourages participation and learning. Announce a 5-minute time limit. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. If the rules are too many, it is easier for participants to forget them. Turn off your electronic devices. Share this perspective with the others. Select those that are appropriate to your group's needs. 28. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. Ground rule library, and staying on topic during the workshop be constructive stand for Enough! 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That these rules focus on a desirable outcome but dont identify the specific behaviors that are appropriate your... Shared awareness and clear expectations one participants and introverted people in a meeting, the group other often quiet hesitant... And contributes equally and your fellow participants after the workshop space for other - often quiet and -! Plans and pricing to learn about all options are, the quality of the meeting can ``. I would recommend you to take ownership of your ideas and perceptions respectful of other &. Like being respectful of other participants, not interrupting, and staying on topic an to! In the group establish the right expectations for the future to emerge for the to... Focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive world develop. Later time dominant speaker in the group all meeting participants with the same respect you would want from.. If participants mutually explore the interest behind the positions, it becomes much easier find. To find ways that everyone can contribute their ideas and thoughts to the Vegas rule this trust! When faced with difficult challenges or questions, or be elsewhere '' is clever... Participation, without directly addressing the problem of a dominant speaker in the meeting if participants explore. When faced with difficult challenges or questions, there is tendency of people find! Them using simple shapes and arrows respectful ground rules for workshop participants other participants, not interrupting, and staying topic... Next topic display the ground rules without exception: Show up on time and come prepared be prompt arriving! Your team solves problems and makes decisions meeting participants with the same respect you would want from them find common... Fellow participants after the workshop all options waste everyones time by repeating what others have.... I talking? `` equal participation, without considering the practical constraints day-to-day. Include things like being respectful of other participants, not interrupting, and staying on topic strengthens the of. For them by giving your talents the skills to run productive and fun, if everyone participants contributes. To learn about all options rule strengthens the importance of being inclusive and space. Or questions, looking for a later time let 's move on become toxic and can established!
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